Job Description

Events Coordinator

Fort Worth, TX 76109 | Onsite

COMPENSATION & SCHEDULE

• $25–$33 per hour

• Monday–Friday, 8:00 a.m.–5:00 p.m. Must be available to work OT as needed

• Temp to Hire, W2

ROLE IMPACT

The Meetings and Events Coordinator supports the Marketing Department by planning, coordinating, and executing corporate meetings, trade shows, and training events that enhance client and employee engagement. This position ensures each event runs seamlessly from concept to completion, delivering exceptional service and logistical precision while representing the organization’s standards of excellence. Success in this role is defined by the ability to manage multiple priorities, maintain vendor relationships, and provide an outstanding experience for attendees and stakeholders.

KEY RESPONSIBILITIES

• Plan, coordinate, and execute multiple corporate meetings, trade shows, and training events simultaneously

• Manage logistics, including hotel and venue coordination, catering, room setup, travel, and ground transportation

• Prepare Banquet Event Orders (BEOs), event materials, and attendee communications

• Serve as liaison between internal stakeholders, vendors, and venue partners to ensure event success

• Oversee shipping, welcome packet assembly, and trade show booth setup and staffing

• Act as backup for the event marketing team and assist with department administrative tasks

MINIMUM QUALIFICATIONS

• High school diploma or equivalent required; college degree preferred

• 3+ years of experience in event planning or professional office coordination

• Strong written and verbal communication skills with exceptional attention to detail

• Proficiency in Microsoft Office and event registration systems

• Ability to manage multiple priorities in a fast-paced environment

• Valid driver’s license and access to a vehicle for event-related errands

CORE TOOLS & SYSTEMS

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Event registration and management software

• Vendor and venue communication platforms

PREFERRED SKILLS

• Certified Meeting Planner (CMP) credential

• Prior experience coordinating corporate-level meetings or conferences

• Military experience or familiarity with military community events

LEGAL NOTICE

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