Job Description
Administrative Assistant Coordinator Location Phoenix, AZ (South Mountain area) : Overview: Provide business related support to the Plant Director and M&W team in a well-organized, timely and confidential manner. The Administrative Assistant Coordinator will process payables, order consumables using SAP, and keep track of requisitions. The ideal candidate will have a high level of experience working with multiple managers/supervisors and be able to multi-task in a fast-paced environment. Responsibilities:
- Provide exceptional customer service; greet visitors and answer incoming calls in a professional manner
- Support new hire onboarding, uniform ordering, office supply ordering
- Manage plant cell phones and ipad inventory
- Ensure M&W invoices are paid timely, accurately and with the proper approvals utilizing APS, P-Card, and myBuy and post to the financial checkbook.
- Manage box retention to Iron Mountain storage
- Maintain calendars and schedules for on and offsite meetings/events
- Maintain organization charts and contact lists
- Manage and Maintain office supplies
- Maintain Aps invoices to imaging
- Support Supervisors/Managers with ad hoc requests as needed
- Support copy machine repairs and supplies
- Support front desk duties
- Support for security back up
- Maintain a high level of integrity and professionalism in handling confidential matters and materials
- Work on special projects as required
- Demonstarte self-motivation and initiative with a can-do attitude
- All other duties as assigned
Compensation & Benefits: - The expected compensation range for this position is between $40,000 - $56,800 based on a full-time schedule.
- Location, confirmed job-related skills and experience will be considered in setting actual starting salary
- Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
- In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.
Qualifications: - Demonstrate tact, maturity, professionalism, and respect for others, both internally and externally
- Must be a strong team player and assist other staff when necessary
- Must embrace change and welcome new ideas and projects
- Ability to handle multiple changing priorities simultaneously in often challenging situations
- Must be able to work proficiently and calmly under pressure
- Ability to work with minimal supervision and be able to make decisions with little to no guidance
- Proficient knowledge with Microsoft Excel, Word, PowerPoint, and Outlook
- Ability to adapt quickly to multiple proprietary IT applications
- Experience with prioritizing work and multi-tasking with a strong sense of urgency
- Proficiency in using financial information system applications, basic math skills and ability to operate common office equipment (ie: fax, copier, telephone, and projection equipment)
- Must possess exceptional organization and follow-up skills
- Excellent written and verbal communication skills
- Requires creative thinking and ability to independently problem-solve
- Respects and values differences, acts with integrity, and operates with justice
- 2+ years administrative experience in a consumer goods company
- Associates Degree in Business preferred and 1-3 plus years general business experience or an equivalent combination of education and relevant experience
> : All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy. Please view our Pay Transparency Statement
Job Tags
Full time, Work at office,